Payroll Quick Reference Guide

UNCGenie allows employees to:

  • Access employee dashboard
  • Enroll in Direct Deposit or maintenance Direct Deposit
  • View paystubs and earnings history
  • View and Change W-4 (federal tax withholding)
  • View and Change NC-4 (NC state tax withholding)
  • Enroll or cancel Electronic W-2
  • View or Print your W-2 information
  • View or Change your address information

Federal and NC State Tax Forms

Upon hire, the federal withholding tax form (W-4) for all new employees are set to the default withholding status of “Single” and the North Carolina state withholding tax form (NC-4) for all new employees are set to the default withholding status of Single” with “0” allowances in accordance with Federal and North Carolina state tax regulations.

Withholding Changes

Note on North Carolina State Taxes

  • For North Carolina Withholding taxes, employees, who claim more than 10 withholding allowances or claim exemption from withholding, will have to submit an original paper form of the Form NC-4 or NC-4EZ.
  • To claim more than 10 withholding allowances, use Form NC-4 or Form NC-4EZ.
  • To claim EXEMPT from withholding, use Form NC-4EZ.

Payroll Office Address


If for the current calendar year, an employee claims exemption from withholding for either federal tax or North Carolina state tax, the employee should understand that the exemption ends in February of the following year. If the employee desires to continue to claim exemption from withholding for either federal tax or North Carolina state tax for the next calendar year, new tax forms, Form W-4 or Form NC-4EZ must be received by the Payroll Office via US Mail or fax (see above) by February 10th of the next calendar year.

Foreign National

If you are a Foreign National, please send an email to to receive instructions on how to complete your Tax Residency Assessment.

Direct Deposit Forms

As a condition of employment, all employees paid at UNC Greensboro must participate in the University Direct Deposit program (Payroll Policy 1).

New Employees

Once you receive your University ID #, please login to UNCGenie self-service to enroll in the direct deposit program.

Current/Returning Employees

Verify or update your direct deposit information, please login to UNCGenie self-service.

Direct Deposit Cancellation

  • Submit (mail or fax) a paper Direct Deposit Cancellation Request Form to the Payroll Office to cancel your direct deposit.

W-2 Information Forms

Electronic W-2 via UNCGenie

  • To receive your W-2 electronically or revoke consent.
  • To view or print your W-2 form.
  • Use the Payroll Quick Reference Guide for instructions.

The electronic online version of the W-2 does not include the instructions that appear on the back of a printed W-2. In order to view instructions select a year from the list below to view the instructions for that specific tax year.

2023Download →
2022Download →
2021Download →
2020Download →
2019Download →
2018Download →
2017Download →
2016Download →
2015Download →

Additional Forms

Leave Management and Monthly Payroll Management

Form NameDownload
Manual Revisions to PHATIME EntriesDownload →
Monthly ManifestDownload →
Temporary ManifestDownload →
Departmental Student ManifestDownload →
Work-Study ManifestDownload →


Form NameDownload
Address Change Request FormDownload →
Name Change FormDownload →
HR/Payroll Liaison FormDownload →
Payroll Labor Redistribution FormDownload →
SS-5 | Application for a Social Security CardDownload →
IRS 1042-S Request FormDownload →
IRS W-2 Paper Request FormDownload →
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