Payroll

A Part of Accounting Services

FORMS

Payroll Quick Reference Guide




UNCGenie allows employees to:

  • ❖ Enroll in Direct Deposit or maintenance Direct Deposit
  • ❖ View and Change W-4 (federal tax withholding)
  • ❖ View and Change NC-4 (NC state tax withholding)
  • ❖ View and change personal information
  • ❖ View employee data – paystubs, W-2 forms, benefits, leave, and job data
  • ❖ Enroll or cancel Electronic W-2

This document provides guidance on how to:

  • ❖ Access UNCGenie
  • ❖ Obtain your University ID
  • ❖ Obtain a UNCGenie PIN


Federal and NC State Tax Forms



Upon hire, the federal withholding tax form (W-4) for all new employees are set to the default withholding status of "Single" and the North Carolina state withholding tax form (NC-4) for all new employees are set to the default withholding status of Single” with “0” allowances in accordance with Federal and North Carolina state tax regulations.



Withholding Changes



Note on North Carolina State Taxes

  • ❖ For North Carolina Withholding taxes, employees, who claim more than 10 withholding allowances or claim exemption from withholding, will have to submit an original paper form of the Form NC-4 or NC-4EZ.
  • ❖ To claim more than 10 withholding allowances, use Form NC-4 or Form NC-4EZ.
  • ❖ To claim EXEMPT from withholding, use Form NC-4EZ.


Payroll Office Address

Payroll Office
UNC Greensboro
Location: 821 South Josephine Boyd St., Greensboro, NC 27403
Mailing Address: PO Box 26170 , Greensboro, NC 27402-6170
or fax form to (336) 334-3131. DO NOT EMAIL TAX FORMS.



Note

If for the current calendar year, an employee claims exemption from withholding for either federal tax or North Carolina state tax, the employee should understand that the exemption ends in February of the following year. If the employee desires to continue to claim exemption from withholding for either federal tax or North Carolina state tax for the next calendar year, new tax forms, Form W-4 or Form NC-4EZ must be received by the Payroll Office via US Mail or fax (see above) by February 10th of the next calendar year.



Foreign National

If you are a Foreign National, please email payrollt@uncg.edu to schedule an appointment for a tax residency assessment before you begin working at the University.



Direct Deposit Forms



As a condition of employment, all employees paid at UNC Greensboro must participate in the University Direct Deposit program. (Finance Policy 9).



New Employees

Once you receive your University ID #, please login to UNCGenie self-service to enroll in the direct deposit program.



Current or Returning Employees

Verify or update your direct deposit information, please login to UNCGenie self-service.



Direct Deposit Cancellation

  • ❖ Submit (mail or fax) a paper Direct Deposit Cancellation Request Form to the Payroll Office to cancel your direct deposit.
  • Do not email the Direct Deposit Cancellation form.


W-2 Information Forms



Electronic W-2 via UNCGenie

  • ❖ To receive your W-2 electronically or revoke consent.
  • ❖ To view or print your W-2 form.
  • ❖ Use the Payroll Quick Reference Guide for instructions.

The electronic online version of the W-2 does not include the instructions that appear on the back of a printed W-2. In order to view instructions select a year from the list below to view the instructions for that specific tax year.



Leave Management and Monthly Payroll Manifest Forms