Forms/Information

Please deliver manual forms to the Payroll Office:

The University of North Carolina at Greensboro
Accounting Services – Payroll Office
270 Mossman Building
PO Box 26170
Greensboro, NC 27402-6170

Tax Forms

Upon hire, the federal tax (W-4) withholding and state (NC-4) withholding for all new employees are set to the the default withholding status of “Single” with “0” allowances in accordance with tax regulations. If you want your tax withholding to be set otherwise, please complete the applicable Form W-4 or Form NC-4 as referenced below. In accordance with tax regulations, withholding adjustments cannot be made retroactive. If you are a Foreign National, please reference the special instructions for nonresident aliens and email payroll.tax.nra@uncg.edu to schedule an appointment for a tax assessment before you can start being paid by the University. [Note:  If an employee claims exemption from withholding on these forms, the exemption expires February 15th of the next calendar year.]

Form W-4: UNCGenie W-4 InstructionsChanges to W-4 only. This functionality allows you to update your W-4 withholdings through UNCGenie, rather than manually preparing the W-4.

Form W-4 Employees Withholding Allowance Certificate (Federal) for New Enrollment

Form NC-4: UNCGenie NC-4 InstructionsChanges to NC-4 only. This functionality allows you to update your NC-4 withholdings through UNCGenie.  

Form NC-4 Employee’s Withholding Allowance Certificate (State) for NEW ENROLLMENT, effective January 1, 2014.  This form is recommended for taxpayers who itemize deductions

OR,

Form NC-4 EZ Employee’s Withholding Allowance Certificate (State) for NEW ENROLLMENT, effective January 1, 2014.  As the name implies, this is the simplified version of the NC-4 that any employee may use. This form will suffice for employees who plan to claim the NC standard deduction and no tax credits other than the credit for children.

If you have additional questions, please consult your tax advisor or the NC Department of Revenue.

Direct Deposit Forms

Direct Deposit: UNCGenie Direct Deposit Maintenance InstructionsChanges to Direct Deposit only.

Direct Deposit: Direct Deposit Form for New Enrollment or Cancellations only

Form W-2 Information

UNCGenie Electronic W-2 Form Consent Instructions Allows you to consent to receive your W-2.

UNCGenie Electronic W-2 InstructionsThis functionality that allows you to view and print your most recent W-2, as well as prior years W-2 through 2008.

A 1042-S Foreign Person’s US Source Income Subject to Withholding lists wages paid to a non-resident alien employee that has treaty benefits with the United States. The non-resident alien employee will use this form when paying taxes in his or her country of resident. The generated 1042-S will be mailed to you by January 31.

The online version of the W-2 does not include the instructions that appear on the back of a printed W-2. Please select from the year below to view and print the instructions for the particular year.

W-2 Notice to Employees 2016

W-2 Notice to Employees 2015

W-2 Notice to Employees 2014

W-2 Notice to Employees 2013

W-2 Notice to Employees 2012

W-2 Notice to Employees 2011

W-2 Notice to Employees 2010

W-2 Notice to Employees 2009

W-2 Notice to Employees 2008

Request for duplicate of Form W-2Only available for tax years beginning 2008. Tax years 2007 and earlier, please refer to the IRS website or call 800-829-3676.

Forgot Banner ID Information

Recall of Banner ID to Access UNCGenie

Miscellaneous Payroll Forms and Information

Pay Information: UNCGenie Pay Information Instructions

Payroll Address Change: UNCGenie Payroll Address Change Instructions

HR/Payroll Liaison Form

Leave Management and Monthly Payroll Manifest FormsThese forms are only to be used for entries after PHATIME has closed and ONLY with prior Payroll approval.

Payroll Labor Redistribution Form & Instructions

Form SS-5 Application for a Social Security Card