Payroll | Forms
Forms
Payroll Quick Reference Guide
UNCGenie allows employees to:
- Access employee dashboard
- Enroll in Direct Deposit or maintenance Direct Deposit
- View paystubs and earnings history
- View and Change W-4 (federal tax withholding)
- View and Change NC-4 (NC state tax withholding)
- Enroll or cancel Electronic W-2
- View or Print your W-2 information
- View or Change your address information
Federal and NC State Tax Forms
Upon hire, the federal withholding tax form (W-4) for all new employees are set to the default withholding status of “Single” and the North Carolina state withholding tax form (NC-4) for all new employees are set to the default withholding status of Single” with “0” allowances in accordance with Federal and North Carolina state tax regulations.
Withholding Changes
- You may make changes to your tax withholding, through UNCGenie, Self Service portal.
- For assistance, use the Payroll Quick Reference Guide.
- In accordance with the tax regulations, withholding adjustments cannot be made retroactive.
Note on North Carolina State Taxes
- For North Carolina Withholding taxes, employees, who claim more than 10 withholding allowances or claim exemption from withholding, will have to submit an original paper form of the Form NC-4 or NC-4EZ.
- To claim more than 10 withholding allowances, use Form NC-4 or Form NC-4EZ.
- To claim EXEMPT from withholding, use Form NC-4EZ.
Payroll Office Address
- Address: 840 Neal Street, Greensboro NC 27403
- Fax: 336.334.3131
- SUBMIT ALL FORMS VIA SECURE PORTAL
Note
If for the current calendar year, an employee claims exemption from withholding for either federal tax or North Carolina state tax, the employee should understand that the exemption ends in February of the following year. If the employee desires to continue to claim exemption from withholding for either federal tax or North Carolina state tax for the next calendar year, new tax forms, Form W-4 or Form NC-4EZ must be received by the Payroll Office via US Mail or fax (see above) by February 10th of the next calendar year.
Foreign National
If you are a Foreign National, visit our Secure Portal to upload listed documents to complete your Tax Residency Assessment. For questions, please email payrollt@uncg.edu before you begin working at the University.
Direct Deposit Forms
As a condition of employment, all employees paid at UNC Greensboro must participate in the University Direct Deposit program (Payroll Policy 1).
New Employees
Once you receive your University ID #, please login to UNCGenie self-service to enroll in the direct deposit program.
Current/Returning Employees
Verify or update your direct deposit information, please login to UNCGenie self-service.
Direct Deposit Cancellation
- Submit (mail or fax) a paper Direct Deposit Cancellation Request Form to the Payroll Office to cancel your direct deposit.
- Submit form through Secure Portal.
W-2 Information Forms
Electronic W-2 via UNCGenie
- To receive your W-2 electronically or revoke consent.
- To view or print your W-2 form.
- Use the Payroll Quick Reference Guide for instructions.
The electronic online version of the W-2 does not include the instructions that appear on the back of a printed W-2. In order to view instructions select a year from the list below to view the instructions for that specific tax year.
| Year | Download |
|---|---|
| 2023 | Download → |
| 2022 | Download → |
| 2021 | Download → |
| 2020 | Download → |
| 2019 | Download → |
| 2018 | Download → |
| 2017 | Download → |
| 2016 | Download → |
| 2015 | Download → |
Additional Forms
Leave Management and Monthly Payroll Management
| Form Name | Download |
|---|---|
| Manual Revisions to PHATIME Entries | Download → |
| Monthly Manifest | Download → |
| Temporary Manifest | Download → |
| Departmental Student Manifest | Download → |
| Work-Study Manifest | Download → |
Misc.
| Form Name | Download |
|---|---|
| Address Change Request Form | Download → |
| Name Change Form | Download → |
| HR/Payroll Liaison Form | Download → |
| Payroll Labor Redistribution Form | Download → |
| SS-5 | Application for a Social Security Card | Download → |
| IRS 1042-S Request Form | Download → |
| IRS W-2 Paper Request Form | Download → |